Requirements - Deals and Listings

Loft offers a Requirements checklist, a place where you can add any document or action (workflow) requirements to the Deals or Listings for ease of tracking compliance. Please note,  Loft has not yet released our compliance automation solution, so if agents are missing documents, manually message them through the deal comments. 
Changes introduced September 2025 include; 

1. Changes to menu navigation
2. Updates to States (and colour options)

Create a Requirement - we have moved the Requirements / Listing Requirements to one central place, called Requirement Templates

Menu changes:

When you are in the new Requirements Template menu, you'll see new options, to add our default / suggested templates.

Document Deal Task Fields now offer tags & also the option to apply a requirement to deals, listings or both.

Name - Name the Requirement

Target Type - Set if the requirement related to listings, deals or both Deal Side - All, list, sell, Agent double end Deal Type - Set the deal type for the requirement Deal Sub Type - Set deal sub types, if you use the sub types in Deal>Details

Property Type - Set the Property type for the requirement

Required - Set the requirement date Requirement Type - Document or Action Required - Yes / No

Expires - Set an expiration date for the requirements

Deal Requirements that are set to required, need to be marked as Accepted.

Prior to a deal being closed, these required requirements must be Accepted, or moved to a Not Applicable status.

Requirement States have also been added:

Utilize Requirements with a Deal

Your Requirements will display on each Deal summary page. (And/or Listing summary page.)

Click the Requirement Name (blue link) to access/edit the requirement, here you can set a Deal specific due date, and attach uploaded deal documents to the requirement. Change the Actions using the drop down, to set the Status of that document or task.

Listing Requirements

Requirement templates set to apply to Listings will populate similarly on the Listing summary page.

What Happens When a Requirement Template is Archived?

1. Archiving does not delete the template or affect historical data.

2. Once a requirement template is archived, it will no longer appear when adding requirements to New Deals or existing pending deals (if the requirement was not previously added)

3. Agents and admins will not be able to select it. 

If a requirement template has already been used in a deal (whether pending or closed):

1. The requirement will remain in that deal

2. The requirement status remains unchanged.

3. No data is removed

4. No historical records are affected

This ensures audit consistency and reporting accurancy.

How to Archive a Requirement Template?

1. Go to Broker Requirement Templates

2. Select the template

3. Click red Archive Template button

4. The system will return to the previous page

Overall, Archiving a Requirement Template helps keep your system organized by removing outdated, system clutter, duplicated requirements or requirements are no long part of your brokerage workflow from active selection. 

Also, Archiving is reversible (if your permissions allow unarchiving) and it does not impact closed deal records.

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