Requirements - Deals and Listings
Loft offers a Requirements checklist, a place where you can add any document or action (workflow) requirements to the Deals or Listings for ease of tracking compliance. Please note, Loft has not yet released our compliance automation solution, so if agents are missing documents, manually message them through the deal comments.
Changes introduced September 2025 include;
1. Changes to menu navigation
2. Updates to States (and colour options)
Create a Requirement - we have moved the Requirements / Listing Requirements to one central place, called Requirement Templates
Menu changes:
When you are in the new Requirements Template menu, you'll see new options, to add our default / suggested templates.
Document Deal Task Fields now offer tags & also the option to apply a requirement to deals, listings or both.
Name - Name the Requirement
Target Type - Set if the requirement related to listings, deals or both
Deal Side - All, list, sell, Agent double end
Deal Type - Set the deal type for the requirement
Deal Sub Type - Set deal sub types, if you use the sub types in Deal>Details
Property Type - Set the Property type for the requirement
Provinces/States - Set the province
Requirement Type - Document or Action
Required - Yes / No
Due Date - Set the requirement date
Expire At - Set an expiration date for the requirements
Deal Requirements that are set to required, need to be marked as Accepted.
Prior to a deal being closed, these required requirements must be Accepted, or moved to a Not Applicable status.
Requirement States have also been added:
Utilize Requirements with a Deal
Loft offers two ways to manage deal-related files and compliance items:
- Documents - available in all versions (Your Requirements will display on each Deal and/or Listing Summary Page)
- Requirements - available in the Enterprise version only
1. The Standard Documents management feature allows users to:
- Upload, review, delete, re-name and manage deal-related files, review,
- Organize transaction paperwork
- Track standard document submissions
In Documents, As shown below:
On the Deal Summary page > click the Requirement Name (blue link) to access or edit the requirement.
Here, you can set a deal-specific due date and attach uploaded deal documents to the requirement.
Use the Actions dropdown to change the status of that document or task.
2. The Requirements Section is part of the Enterprise Version and provides advanced compliance tracking.
- Create structured requirement templates
- Track mandatory compliance items
- Automate requirement assignments
- Monitor completion status directly within the Deal Summary
To set up Paid Requirements > go to Brokerage Settings > turn on the Paid Requirements option > save changes.
Once your administrator has set up the deal requirements:
- you can upload your documents by clicking upload files as below window
- you can also assign your documents to each requirement by clicking Selecting Requirement
- Once assigned your documents, you can select the requirement link (all links in Loft are blue) to review each required document as below
- You can add comments, upload File, and move on to the next requirement or back to requirement by clicking "<" or ">" and "Back to Requirements" show as below
Listing Requirements
Requirement templates set to apply to Listings will populate similarly on the Listing summary page.
What Happens When a Requirement Template is Archived?
1. Archiving does not delete the template or affect historical data.
2. Once a requirement template is archived, it will no longer appear when adding requirements to New Deals or existing pending deals (if the requirement was not previously added)
3. Agents and admins will not be able to select it.
If a requirement template has already been used in a deal (whether pending or closed):
1. The requirement will remain in that deal
2. The requirement status remains unchanged.
3. No data is removed
4. No historical records are affected
This ensures audit consistency and reporting accurancy.
How to Archive a Requirement Template?
1. Go to Broker Requirement Templates
2. Select the template
3. Click red Archive Template button
4. The system will return to the previous page
Overall, Archiving a Requirement Template helps keep your system organized by removing outdated, system clutter, duplicated requirements or requirements are no long part of your brokerage workflow from active selection.
Also, Archiving is reversible (if your permissions allow unarchiving) and it does not impact closed deal records.
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