Loft offers a Requirements checklist, which is a place where you can add document or action (workflow) requirements to deals for easier compliance tracking. Please note,  Loft has not yet released our compliance automation solution, so if agents are missing documents, manually message them through the deal comments. 

Create a Requirement

Head to your Brokerage menu > Requirements

Name - Name the Requirement

Target Type - Set if the requirement is for Listings or Deals or for both types.

Deal Side - Set for All Deals or List or Sell or Double end

Provinces / States - Set province

Required - yes or no

Due Date - due at closing, firm or possession... etc.

Expire At - Set an expiration date for this new requirement. Leave it blank if no expiry.

Requirement States have also been added:

Utilize Requirements with a Deal

Deal Requirements that are set to required, need to be marked as Accepted.

Prior to a deal being closed, these required requirements must be Accepted, or moved to a Not Applicable status.

Loft offers two ways to manage deal-related files and compliance items:

1. Documents - available in all versions (Your Requirements will display on each Deal and/or Listing Summary Page)
2. Requirements - available in the Enterprise version only
   

1. The Standard Documents management feature allows users to:

1. Upload, review, delete, re-name and manage deal-related files,  review, 
   
2. Organize transaction paperwork 
   
3. Track standard document submissions 
   

In Documents, As shown below: 

On the Deal Summary page > click the Requirement Name (blue link) to access or edit the requirement.

Here, you can set a deal-specific due date and attach uploaded deal documents to the requirement.

Use the Actions dropdown to change the status of that document or task.

2. The Requirements Section is part of the Enterprise Version and provides advanced compliance tracking.

1. Create structured requirement templates
   
2. Track mandatory compliance items
   
3. Automate requirement assignments
   
4. Monitor completion status directly within the Deal Summary
   

To set up Paid Requirements > go to Brokerage Settings > turn on the Paid Requirements option > save changes.

Once your administrator has set up the deal requirements:

1. you can upload your documents by clicking upload files as below window
   
2. you can also assign your documents to each requirement by clicking Selecting Requirement
   

1. Once assigned your documents, you can select the requirement link (all links in Loft are blue) to review each required document as below
   

"Accept All" and "Ignore All" Options for Deal Requirements
This option allows admins to efficiently manage deal requirements without reviewing each item individually when detailed compliance tracking is not required.

• Accept All: Marks all requirements as accepted at once.
• Ignore All: Allows admins to dismiss requirements without marking them as completed and all requirements will be showed as Not Applicable. 
  

Benefit: Improves efficiency while maintaining manual review options and accurate audit tracking.

Additional - Full Audit Trail Tracking

Loft47 automatically records all actions taken on requirements and documents across deals and listings, providing a complete history of activity.

In Deal History, users can track:

• Who made changes
• What was updated
• When the activity occurred
• The complete history of requirement and document updates

This provides greater transparency, accountability, and compliance throughout the transaction lifecycle.

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Requirement Logs

Each requirement includes an activity log that captures all actions related to the requirement and its documents.

Users can quickly review:

• Requirement status changes
• Document updates
• User actions and timestamps

Shown as below:

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Share Deal Requirement Summary Link

Users can copy a shareable requirement summary link directly from a deal's Requirements page to easily share requirement status and outstanding items with authorized participants.

Benefits include:

• Quick access to requirement status
• Easier collaboration with agents and admins
• Reduced manual follow-up

As shown below:

Summary link URL:
Listing Requirements