Migrating from 1 instance of QuickBooks Online to a new instance of QuickBooks Online
In this article, we'll go over the steps required from you, the client, to ensure a smooth migration of one instance of Quickbooks Online to another instance of QuickBooks Online. The cost of migration from one accounting software integrated with Loft to another is $300 USD.
Important - Please read before you proceed!
DO NOT disconnect your current Connection to QuickBooks Online
DO NOT cancel your current QuickBooks Online Account until AFTER the migration occurs.
Because your current QuickBooks Online instance will be removed as your accounting integration in Loft, that connection to QuickBooks Online will be broken and essentially gone, like a closed road, this means ALL transactions prior to your migration can not be pulled back out of QuickBooks Online, therefore, the following actions can not be done for all deals paid out before the migration:
Changes or corrections to deals
Removing transactions
It's important to know this because if you're planning on switching to QuickBooks Online for a certain date, you will need to make sure all your deals are correct in Loft and if not, make any corrections to those deals before your migration date. Also, any deals prior to migration can not be batched to the new instance of QuickBooks Online.
Subscribe to your new version of QuickBooks Online.
Your account must be Plus or Advanced subscription level.
QuickBooks Online preparation tasks
In QuickBooks Online Settings>Advanced
Ensure G/L numbers are turned on
Identify whether you are using Class or Location (one must be turned on)
Confirm your Office(s) is set up in Lists (for Class or Location). You can view your offices on your Brokerage page, make sure they're spelled exactly alike in QuickBooks Online
Ensure your current G/L Bank accounts, Mapping accounts & G/Ls used in Deduction Templates are set up in QuickBooks Online, so that we can map from the current QuickBooks Online general ledger account to the new QuickBooks Online general ledger account. You can export your current COA / GL list from QuickBooks Online and import to your new instance of QuickBooks Online To export / import your COA : https://quickbooks.intuit.com/learn-support/en-us/help-article/import-export-data-files/import-chart-accounts-quickbooks-online/L9Res1eb1_US_en_US
If applicable, Tax accounts must be set up (CDN clients only)
Things to note
Invite Loft
Once everything on this list has been completed, invite lofttechnologies@loft47.com as an Admin (not accounting admin). This is the trigger for us to schedule development to run the accounting conversion. Please note the migration can take up anywhere from 24 to 48 hours after being scheduled.
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