How to Create a New Deal as an Admin

How to Create a New Deal as an Admin

Navigate the Deal Menu



To create a new deal in Loft click New Deal in the menu on the left.
Make sure to fill in all of the required fields and complete all of the steps below! 

Create a new Deal

  1. Select side (list, sell or double end). If no select made, system will default to List.
  2. Deal Documentation (attach at least one document from your device to the deal)
  3. Lead Source (Lead generated by Agent or Company)
  4. Deal Type (Standard, New Construction - presale, LEASE, ... etc) 
  5. Deal Sub-Type (Single Family or Strata... etc)
  6. Tick if this is an offer
  7. Exclusive / Non-MLS
  8. MLS# (MLS number is required to create a deal. However, if your deal is an offer, exclusive or the deal type isn't standard the MLS can be omitted)
  9. Property Type (Residential, Commercial).  It will default to Residential. 



Fill out as much as you can, but don't worry if you can't fill out all the fields or have information that doesn't relate to any of the steps. Those fields marked with an asterisk* are required to move forward.

  • Click the link Enter the address and/or legal description for this property to continue the entry to fill in the address information.


  1. Enter Property Address or look up address 
  2. Click Save to move forward. 



Deal Details


Now your Deal Page has  been generated and you can move onto the next steps → Deal Details

A few things to keep in mind:

  • The Side can be List, Sell or Double end and if left empty will default to List.

  • The Deal Type will default to Standard. Other options are Project or New Construction, Property Management, Referral, and Lease.

  • The Property Type can be Residential or Commercial. It will default to Residential.

  • Make sure to attach at least one document to the deal. (jpg, jpeg, gif, png, pdf, doc, docx, txt, md, odt, rtf, csv, xml, ppt, pps, xlsx, xls)

  • An MLS number is required to create a deal. However, if your deal is an offer, exclusive or the deal type isn't standard the MLS can be omitted.




Dates

Make sure to add as many important dates to your deal as possible! 

  • Accepted Offer Date: Date the offer was accepted. 

  • Firm Date: Date that all details are firm. Date generally coincides with Close Date. 

  • Close Date:  Date the ownership of the property is transferred from the seller to the buyer.

  • Adjustment Date: Date parties agree to make adjustments to costs they need to share. Usually the same day or day after the Close Date. 

  • Possession Date: Date the keys are handed over.

Make sure to click  UPDATE   to save your update, then move onto the next step.

Financials

  1. Sell Price - purchase price on contract 
  2. Expected Deposit - the deposit amount as per CONTRACT
  3. Deposit Held By - if deposit is held by other broker, go to People (deal > people > menu on the left) to add the other broker's information, then return to complete this field.
  4. Deposit Held by Us - tick this if your broker holds deposit as stakeholder
  5. Cick  UPDATE   to save your update, then move onto the next step.

 




People


For this step you'll want to add all of the people related to the deal.
  1. Click the NEW button (marked with a red arrow on the right in the screenshot below) .


  1. Search "Existing Profile" if contact is in the system or Create a new profile if contact is new. 
  2. Select a role.  Role options are Sellers, Buyers, Agents, Lawyers, Title company, Escrow, Outside Brokerages, Settlement Company and Development company.  If the person doesn't match any of those roles, select Other Profile.
  3. Choose "Side" - List, Sell or Double End
  4. Save

Please note, if your agent is part of a team, the Loft app will automatically assign the deal as a team deal. You can toggle the team deal off by clicking the Team
Deal button.


** For more information on managing people check out Adding People to a Deal. 

Commissions


Next you'll be adding any information you have on commissions, bonuses and flat fees.
The gross commissions are all of the commission for the deal including list and sell sides. 

Loft uses the following below to structure commissions.
  • Left side of the commission page = Gross Commission
  • Right side of the commission page = Sell Commission
  • Listing commission - Loft uses the formula: Gross Commissions - Sell Side commissions= Listing Commissions. 
  • Bonus or flat fee -you can add a flat fee instead of commission by percentage or adding the bonus on top of the commissions.


Commission Breakdown below: (example)
Price: $800,000  
Tax rate set up as 5% 

Gross Commissions: 3% of the price $24,000 + Bonus $2000 = $26,000 plus tax $1,300.00 = $27,300.00
Sell Commissions: 1.15% of the price $9,200 plus tax $460.00 = $9,660.00
List Commissions: Gross Commission $26,000 - Sell Commission $9,200 = $16,800 + tax $840= $17,640.00 (calculated by loft) 




  1. Click Update to finish. 
** For more information on managing commissions, please check out  How to Enter Commissions Correctly

Allocations


Once Commissions have been added, you can further allocate the top line commissions to your Agent or Agents.  To do this, make sure all agents are on the deal in the people’s page and their roles are set to agent. This includes any outside agent’s you may have to pay out on the deal, except you will make sure their role is set to Outside Broker and the appropriate side is selected.

*If the new outside broker is not an existing profile, you can create a new profile from the Create a new Profile.

You can add any or all Agents pertaining to the deal in your Allocations page



Comments Section

You can communicate with your Administrator by heading to the Deal's home page and add comments in the Comment box

Deductions


Requirements / Documents Section

Loft offers two ways to manage deal-related files and compliance items:
  1. Documents - available in all versions
  2. Requirements - available in the Enterprise version only

1. The Standard Documents management feature allows users to:
  1. Upload, review, delete, re-name and manage deal-related files,  review, 
  2. Organize transaction paperwork 
  3. Track standard document submissions 
As shown below: 



2. The Requirements Section is part of the Enterprise Version and provides advanced compliance tracking.
  1. Create strutured requirement templates
  2. Track mandatory compliance items
  3. Automate requirement assignments
  4. Monitor completion status directly within the Deal Summary

To set up Paid Requirements > go to Brokerage Settings > turn on the Paid Requirements option > save changes.
Once your administrator has set up the deal requirements:
  1. you can upload your documents by clicking upload files as below window
  2. you can also assign your documents to each requirement by clicking Selecting Requirement


  1. Once assigned your documents, you can select the requirement link (all links in Loft are blue) to review each required document as below
  1. You can add comments, upload File, and move on to the next requirement or back to requirement by clicking "<" or ">" and "Back to Requirements"  show as below 
Paystubs 

  1. Head to the Paystub Section of the deal, here you can view your pending paystub (if the deal is not closed) or your Final paystub (if closed)
  2. Your paystub will allow you to see your Commissions, Deductions, any applicable taxes, and if pending your Projected YTD, if closed, your YTD totals!

Add Deposit/Transfer Funds/Release Deposit

Paying out a deal




* Note: Loft now features an advanced Enterprise Version with AI-powered deal creation, automating up to 90% of the process.
Check out this video to discover how quickly you can create a deal using our AI feature https://www.awesomescreenshot.com/video/49996931?key=075b131d7478b25a46a6da8fa1476dd7

AI-Generated Deals – Functional Capabilities
  • Creates deals in seconds from uploaded contracts, eliminating manual setup and reducing processing time.
  • Auto-Population of Deal Fields (parties, dates, amounts, terms) are populated according to the contract content.
  • Identifies key data and signatures from the document, links them to the correct parties, and makes them available in the deal and preview for validation.
  • Fast, Effortless deal creation - Ready When You Are! ✅


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