Email template samples

Email template samples

Agent Payout Email

Hi {{first_recipient_first_name}}, Please see attached a copy of your pay stub for deal {{property_address}}. Congratulations! Great job 👏👏👏 ***Your Direct Deposit has been processed, typically the funds will arrive in your account in 1 - 2 business days. Please remember this is not a WIRE, it is an ACH payment just like a paycheck.***

Commission Invoice to Other Brokerage

{{current_date}}


{{ob_name}} 

{{ob_address}}

                                          

{{property_address}}

{{seller_first_name}}  {{seller_last_name}}  TO:  {{buyer_first_name}}  {{buyer_last_name}}    

Possession Date: {{closing_date}}

Your Agent: {{ob_agent_name}}


Thank you for your cooperation on this transaction. Please consider this our invoice upon closing for HST purposes. 


COMMISSIONS: 

 Net commission: {{net_sell_commissions}}

                          HST:  {{sell_commissions_tax}}

                       Total : {{total_commissions_our_office}}

Our HST registration number is XXXXXXXXX RT0001


BUYERS LAWYER: {{buyer_lawyer_name}}; {{buyer_lawyer_company}}

{{buyer_lawyer_address}}


Conveyance Instruction Sellers Lawyer

{{current_date}}

**Property: {{property_address}}** 

MLS Number: {{mls_number}} - Deal Number: {{deal_number}}

Firm Date: {{firm_date}}

**Completion Date: {{closing_date}}**


This is to affirm our understanding that YOUR office will be attending to the completion of the conveyancing on behalf of the seller. Please see the attached instruction reports, commission invoice and copies of all related documents for this transaction. 

**CONTACTS**

Seller: {{seller_first_name}} {{seller_last_name}} 

Seller Lawyer: {{seller_lawyer_company}} {{seller_lawyer_name}}

{{seller_lawyer_address}}

Buyer: {{buyer_first_name}} {{buyer_last_name}} 

Buyer Lawyer: {{buyer_lawyer_company}} {{buyer_lawyer_name}} 

{{buyer_lawyer_address}}

**DEPOSIT** 

Amount: {{deposited_amount}} Held By: {{deposit_holder}} - In Trust

Received From: {{buyer_first_name}} {{buyer_last_name}}

To the best of our knowledge, the above information is correct, if you have any questions, please don't hesitate to contact us.

Sincerely, 


Buyer's Lawyer Letter

{{current_date}}


{{buyer_lawyer_name}}

{{buyer_lawyer_company}}

{{buyer_lawyer_address}}


Dear {{buyer_lawyer_name}},


Our File No:   {{deal_number}}


This is to affirm our understanding that your office will be attending to the completion of the conveyancing on behalf of the Buyer.  Please see the attached Instruction Report and copies of all related documents. 


Seller Lawyer: 

{{seller_lawyer_name}}

{{seller_lawyer_company}}

{{seller_lawyer_address}}


Should you have any questions please email us at


Sincerely,


Commission Invoice to Seller Lawyer

{{current_date}}                                              

Dear {{seller_lawyer_name}},

RE: Our File {{deal_number}}

{{seller_first_name}}  {{seller_last_name}}  TO:  {{buyer_first_name}}  {{buyer_last_name}}    

**{{property_address}}**

Completion Date: {{closing_date}}


We understand you will be acting on behalf of the Seller. For tax purposes please consider this our commission invoice for the above noted transaction.


COMMISSIONS:

 Net commission: {{net_commissions}}

                          HST:  {{total_commissions_tax}}

                       Total : {{total_commissions}}

Our HST registration number is XXXXXXXXX RT0001


DEPOSITS:

Amount: {{deposited_amount}} Held by: {{deposit_holder}} 


<!-- DELETE THE ONE THAT DOESN'T APPLY: -->

**BALANCE TO BE RECEIVED: {{balance_to_receive}}**

**EXCESS FUNDS: {{excess_to_release}}**


BUYERS LAWYER:

{{buyer_lawyer_name}}

{{buyer_lawyer_company}}

{{buyer_lawyer_address}}


Email Outside Brokerages


{current_date}}


Attn: Deal Administrator  

RE: {{property_address}}

Our File: {{deal_number}}

 

Please find the attached commission invoice for the deal referenced above. 

 

We trust you find the attached in order. Please notify us if there are any discrepancies and confirm receipt. 

 

 

Sincerely, 



Outside Brokerage - paid email (attach the paystub)


{{current_date}}

{{first_recipient_name}}

This deal: {{property_address}}

Your Agent: {{ob_agent_name}}

Thank you for working on this deal with us, the deal has now paid out. You'll receive the funds via EFT, or a link to set up your information shortly.

Funds generally settle in 24 business hours.

Please let us know of any questions by replying to this email (not forward) or calling ###-###-####




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